Privacy Policy on Requests for Personal Information

Lewis for Mayor Committee — Privacy & Data‑Minimization Standards

Concise takeaway: The Lewis for Mayor Committee will never request or collect private personal information unless it is explicitly required by Florida or federal election law, and any optional information will always be clearly labeled as voluntary.

 

1. Purpose of This Policy

This policy explains how the Lewis for Mayor Committee handles situations where individuals are asked to provide personal information. It establishes strict limits to ensure that no one is pressured, misled, or required to disclose private details beyond what the law mandates. This protects community members, promotes transparency, and ensures compliance with all applicable regulations.

 

2. Legal Requirements vs. Optional Information

The committee follows a data‑minimization standard, meaning it only collects what is legally necessary.

  • Required Information — Certain details may be required by Florida election law for contributions, financial reporting, or compliance. When this applies, the committee will state the specific statute or regulatory requirement.

  • Optional Information — Any information not required by law is strictly voluntary. Individuals will be informed that declining to provide optional information will not limit their ability to communicate with the committee, attend events, or receive updates.

 

3. Prohibited Requests

The Lewis for Mayor Committee will not request, collect, or store the following unless explicitly required by law:

  • Social Security Numbers

  • Driver’s License Numbers

  • Bank Account or Routing Numbers

  • Medical or Health Information

  • Immigration or Citizenship Status

  • Personal Background Details Not Relevant to Compliance

The committee also prohibits staff or volunteers from asking for private information informally, verbally, or through digital communication.

 

4. Transparency in All Requests

Whenever information is requested, the committee will clearly state:

  • Whether the information is required or optional

  • Why the information is being requested

  • How the information will be used

  • How long the information will be retained

  • Who will have access to it

All forms, digital or physical, will include a visible notice explaining these points.

 

5. Consent and Voluntary Disclosure

If optional information is requested, the committee will ensure:

  • Individuals provide it only with clear, informed consent

  • No service, communication, or participation is denied for choosing not to provide it

  • Consent can be withdrawn at any time by contacting the committee

 

6. Data Storage, Security, and Access

Any information collected—required or optional—will be:

  • Stored securely using industry‑standard protections

  • Accessible only to authorized personnel with a legitimate administrative purpose

  • Never sold, rented, or shared with third parties except as required by law

 

7. Reporting Concerns or Violations

Individuals who believe they were asked for unnecessary private information may report the concern to the committee. All reports will be reviewed promptly, and corrective action will be taken when appropriate.

 

8. Policy Updates

This policy may be updated to reflect changes in Florida law, federal regulations, or best practices in privacy and data protection. Any updates will be posted publicly.